Tibi is looking for an Accounts Payable Analyst to join the Finance team. Please submit a brief cover letter indicating your qualifications and experience along with a resume to karyn.paterson@tibi.com

Job Summary

Manage the Accounts Payable process from the receipt and reconciliation of expense invoices through to 3-way matching. Analyze AP transactions for compliance with internal controls and accounting policies. Maintain and reconcile AP ledger and prepare management reports.

Responsibilities include but are not limited to:

• Review and send invoices for approval, and organize digital storage of invoices
• Enter invoices into ERP system
• Enter new vendors into ERP system
• Accurately code invoice expenses to the correct General Ledger accounts
• Prepare weekly payment list and A/P aging report
• Ensure timely and correct payment of all expenses within agreed vendor terms
• Processing of employee credit card expenses through SAP Concur application; ensure compliance with travel and entertainment policy
• Reconciling and coding employee credit card statements
• Monitor and manage automated charges billed to company credit cards
• Produce 3-Way Match report and ensure timely resolution of any issues
• Contact vendors as required to maintain up-to-date Vendor List with correct Legal Entity Names, address, contact information and if appropriate banking information.
• Reconcile A/P balance sheet account
• Ensure A/P vouchers are marked as paid and saving payment confirmations in ERP system
• Maintain internal spreadsheets of upcoming cash outflows and major expenses
• Assess business necessity of incoming invoiced expenses
• Analyze monthly charges from contracted service providers for appropriateness and prepare schedules to assess consistency.
• Send payment confirmations to Development and Production team
• Maintain workbooks and entries for recurring expenses
• Maintain rent reconciliation workbooks
• Provide information to external accountants for Property Tax filings
• Assist with month-end and year-end activities.
• Assist with seasonal cost accounting reconciliations.
• Prepare 1099s annually
• Supplies ordering for office and retail stores
• Identify inefficiencies and opportunities for cost-savings
• Undertake ad-hoc analytical projects

Qualifications and skills:

• Bachelor’s degree in Accounting.
• 2 years relevant experience in an accounting position.
• Strong accounting skills and familiarity with accounting systems.
• High level of computer proficiency – Excel, Microsoft Office, etc.
• Demonstrated ability to multi-task.
• Excellent communication skills.
• Must be able to work independently, and in a cooperative team environment.
• This position is located in New York City.
• Experience with RLM and Concur is preferred but not required.

 

The salary range for this position falls between $65,000 and $80,000, with actual compensation being influenced by various factors such as education, certifications, additional skills, and years of experience in the field.

Tibi encourages an environment of cross-collaboration within and across teams. In this role, you will have the opportunity to learn new skills and processes from your colleagues, equipping you with a wider skill set and a more in-depth understanding of the business as a whole.